Whole-Trust Policies

Central to All: Trust Policies are developed by our central team and apply uniformly across all schools within the Gateway Trust.

Scope: These policies cover overarching areas such as governance, finance, human resources, and health and safety, ensuring a consistent approach in key operational areas.

Implementation: Being Trust-wide, these policies provide a foundational framework that guides all our schools.

Phase-Wide Policies: https://www.gatewaytrust.org/our-trust/our-policies 

Tailored by Educational Phase: Phase Policies are specific to either primary or secondary schools within our Trust.

Development Process: These policies are formulated by the  primary and secondary executive leaders, in close consultation with respective headteachers. This collaborative approach ensures that the policies are relevant and effective for each educational stage.

Approval: After formulation, these policies are reviewed and approved by our trustees to ensure alignment with our Trust’s standards and objectives.

School-Specific Policies: https://www.gatewaytrust.org/our-trust/documentation/oakfield-academy/milton-park-primary-school 

Unique to Each School: School Policies are specific to individual schools, allowing them to address unique aspects of their community and operational environment.

Local Leadership: These policies are set by the school’s headteacher, who best understands the specific needs and context of their school.

Governance: The local governing boards play a crucial role in approving these policies, ensuring that they meet the local needs whilst remaining consistent with the broader goals of the Trust.

The General Data Protection Regulation (GDPR) is a regulation in EU law on data protection and privacy for all individuals within the European Union. It also addresses the export of personal data outside the EU. The GDPR aims primarily to give control to citizens and residents over their personal data.

We are committed to making sure we protect your privacy. 

This means we will:

• collect relevant information about you fairly

• only collect information about you that we need

• tell you why we’re collecting it and how we’ll be using it

• use it only for our business operations and to comply with the law

• make sure that the information we collect and hold about you is accurate

• hold it only for so long as is necessary

• keep it secure

• share it only with companies and organisations who’ll keep it secure

• not send it abroad without ensuring its security

• make sure that you can exercise your rights under the Data Protection Act.

Data Protection Officer

Our Data Protection Officer may be contacted via:  dpo@shardbusinessservices.co.uk  

Privacy Notices

What Information Do We Collect?

Our website features online forms for various purposes such as contacting us, registering for events, and requesting information. We collect personal data only with your explicit consent, ensuring all data is managed in accordance with our responsibilities as a Data Controller.

Controlling Your Personal Information

You have control over your personal information in the following ways:

• When filling out a form on our website, you may see an option to decline the use of your information for direct marketing purposes.

• If you have previously consented to the use of your personal data for direct marketing, you can withdraw this consent at any time. Please reach out to us via the contact form on our website or through a written request.

When Do We Share Your Information?

Your personal information will not be sold, distributed, or leased to third parties unless we have your permission or are legally required to do so. We may use your personal information to send you promotional information about third parties that might be of interest to you, but only if you have opted in for this service.

Accessing Your Personal Data

You have the right to request access to the personal data we hold about you. To request a copy of your personal data, please contact us. Should you find any information we hold on you to be incorrect or incomplete, inform us as soon as possible, and we will promptly make the necessary corrections.

Security

We are committed to ensuring the security of your information. To prevent unauthorised access or disclosure, we have implemented suitable physical, electronic, and managerial procedures to safeguard and secure the information collected online.

How We Use Cookies

Cookies are small files requesting permission to be placed on your computer's hard drive. With your consent, these cookies help us analyse web traffic and track visits to our site. They enable the website to respond to you as an individual by customising its operations to your preferences.

We use traffic log cookies to identify which pages are being used, assisting us in data analysis to improve our website and tailor it to visitor needs. This information is used solely for statistical analysis purposes and then removed from our system.

Cookies do not give us access to your computer or any information about you, other than the data you choose to share. You can opt to accept or decline cookies. Most web browsers automatically accept cookies, but you can modify your browser settings to decline cookies if you prefer. This might prevent you from taking full advantage of the website. We comply with the recent UK and EU laws on handling cookies and take your privacy very seriously. 

Providing Consent

Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.

Requesting access to your personal data

You can also view your child’s information by downloading the Arbor Parent App and requesting access to your child’s data.

Android –  Arbor  App

iOS –  Arbor App